Office Support Assistant

Profile

Office Support Assistant

The candidate will provide Reception, Hospitality and general housekeeping/day porter services; and overflow administrative support to Office Services, Accounting, Records and others, including practice and global resource assistants, on a case by case basis. Lead the coordination of the office’s reception area activities. Onsite logistics for visitors to the office. Meet and greet all guests and provide onsite support as needed. Retrieve information from conference room reservation application and order food/beverages as necessary to accommodate meeting attendees. Set up rooms with food, beverages and supplies; replenish as needed. Maintain orderly and presentable lobby, conference rooms and office space. Monitor lobby and conference room A/V and IT equipment and notify IT of any potential issues. Distribute security badges and parking validations and maintain inventory logs as needed. Follow firm policies with regard to visitor access to offices and conference rooms. Maintain appropriate inventory of kitchen and catering supplies and cleanliness of coffee stations and cafe. Maintain hospitality equipment (beverage dispensers, refrigerator, dishwasher, etc.). Provide backup support to Office Services including; copy, scan, print, mail, supplies, etc.. Provide onsite support to practice and global resource assistants as requested. Process office related expense reimbursements/reconcile firm purchasing cards, vendor invoices and other accounting responsibilities. Coordinate with the marketing team on event logistics. Performs other duties as assigned. High School Diploma or equivalency is required. Associate’s Degree is preferred. Should preferably have 1-3 years of related experience.

Additional Information

Job ID: 3640

Company info

Nixon Peabody LLP
One Citizens Plaza
Providence
Rhode Island
United States 02903
Website : https://www.nixonpeabody.com/