District Attorney Secretary

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District Attorney Secretary
Responsibilities: Types correspondence, reports, memoranda, legal case records, and documents, orders, payrolls, statistical data (e.g., charts, tables, graphs) from rough drafts, marginal notes, or general instructions. Schedules appointments and relieves supervisor of administrative detail, such as checking time and attendance reports and approving purchase requisitions; assists in carrying out administrative policies and procedures. Takes and transcribes dictation from voice recording, shorthand, speedwriting, stenography, or steno script; takes and types minutes of meetings. Assembles information from various sources and arranges into proper format; proofreads written materials to identify errors in punctuation, spelling, and grammar; sets up and maintains office files, records, and indexes. Provides general information to office and telephone callers and/or refers them to appropriate parties; maintains control files to monitor the status and expedite the completion of staff assignments. Coordinates time, place, and participant arrangements for meetings. Sorts, screens, prioritizes, and routes incoming mail; maintains office supply inventories and orders supplies. May train or orient new employees; may provide a lead or full supervision of a small clerical unit; provides vacation and temporary relief as required.

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