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Job Details

Procure To Pay Supervisor ESC

Company name
ABM Industries Inc.

Location
Sugar Land, TX, United States

Employment Type
Full-Time

Posted on
Sep 13, 2021

Valid Through
Dec 27, 2021

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Profile

This position is responsible for managing and providing strategic program direction to the accounts payable team within the enterprise service Center. This position leads a team in their interactions with Operations, Vendors, Procurement, Accounting Managers and internal stakeholders; assures that software and other tools are available and functional to efficiently and effectively process accounts payable ;assures that process flows and accountabilities are clearly defined and followed to maintain strong internal controls and safeguard the assets of ABM Industries; manages a team that oversees the processing of accounts payable records, develops standardized qualifications and job descriptions for accounts payable personnel; ensures that appropriate accounts payable related training is provided; assures that appropriate benchmarks are in place to monitor performance of personnel and systems, and oversees process improvement efforts.

Establish and maintain culture of service.  This culture includes developing and maintaining relationships with the field operations teams, collections team counterparts in the ESC and stakeholders and partners in Procurement, FP&A, IT, HR, Internal Audit and others.  Ensure there is two-way communication and a feedback loop to optimize process outcomes.

Develop, implement, and maintain systems, and policies & procedures, to ensure adherence to company guidelines.

Proven ability to lead and manage AP process and system implementations

Lead, mentor, coordinate and support Accounts Payable team including skill development, career path development, performance evaluations (including setting goals and objectives), and partner with Human resources to manage team composition. 

Ensure the team is engaged in delivering service based on established principles, including metrics.  Routinely measure and evaluate measurements with the team and Operational Stakeholders to ensure process outcomes are optimal.  Take corrective action when needed to adjust processes for defects.

Establish robust communication plans and maintain open lines of communication with counterparts, clients and stakeholders.  Include routine insights on pre-planned cadences. 

Lead month-end close efforts for Procure To Pay processes including assisting with month-end closing and accruals, AP account reconciliations; ensure  individual and team deadlines and deliverables are met accurately and timely

Work with the relevant Purchasing teams to drive and manage process improvements, up and downstream, in the procure-to-pay process.

Leads all duplicate vendor Audit engagements with third Parties

Responsible for all procurement system report creation and analysis needed for Accounts Payable processes. 

Lead all integration efforts of purchase to pay Transformation with ABM Transformation and strategy Team

Oversees verification of all new and existing vendors. Develops measurements to ensure policy adherence. Maintains vigilance in detecting and preventing actual or potential frauds.

Works closely with the Procurement Organization leadership to see that PTP process flows and accountabilities are clearly defined.

Knowledgeable of end-to-end processing requirements for processing invoices and recording payments, including purchase order and non-purchase order accounts payable processing.

Process weekly payments via checks, ACH, etc. for domestic and international vendors.

Maintain vendor relationships, resolve payment inquiries including payment disputes, misapplied payments, and statement reconciliations.

Support the weekly AP forecast and disbursement review process.

Manage the 1099 reporting and electronic transmission to IRS.

Ensure practices are in place to prepare and maintain schedules and supporting documentation needed for management, internal and external reporting, external auditors, and SOX requirements.

Oversee preparation and filing of appropriate returns for Unclaimed Property Escheatment on or prior to the due date for respective States.

Support International locations to ensure consistent practices.

Additional Responsibilities: 

Establish clear business and financial goals for self and group.

Drives results and issues to closure.

High level of attention to detail required in managing analytical tasks.

A strong desire to succeed and be a part of a team.

Ability to drive process improvements and develop systematic processes.

Minimum Requirements

Bachelor’s degree in a business discipline or 8-10 years of Purchase to pay experience within a shared services environment

Minimum 5 years leading cross functional groups within a Shared services environment

Experience documenting Standard operating procedures

Experience running Metrics for Standardized processes

Experience in working with an ERP i.e., JDE/Oracle experience

Experience working with Procure to pay tools i.e Coupa, Ariba, GEP, I Supplier

Excellent Excel and PowerPoint Skills

DESIRED ATTRIBUTES

Ability to analyze, solve problems, and adapt to changing organizational and operational needs.

Ability to work collaboratively with all departments.

Excellent communication and interpersonal skills with the ability to interface comfortably at all levels both internally and externally.

Ability to nurture and work in fast paced, team-oriented environment; strong emphasis on team building through training, coaching and mentoring.

Flexible; ability to adapt to changing priorities and multiple tasks.

Location

Sugar Land, TX 77478 US (Primary)

ABM is an EOE (M/F/Vet/Disability/Gender Identity/Sexual Orientation)

California Consumers Notice http://www.abm.com/californiaprivacy

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ABM (NYSE: ABM)

is a leading provider of facility solutions. ABM’s comprehensive capabilities include janitorial, electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes – from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports. ABM Industries Incorporated, which operates through its subsidiaries, was founded in 1909. For more information, www.abm.com

ABM is an EOE (Minority / Female / Veteran / Disability / Gender Identity / Sexual Orientation) and is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 855-350-0226. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

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ABM Industries Inc.
Website : http://www.abm.com

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