Legal Executive Assistant

Profile

Legal Executive Assistant

The candidate will lead the management and administration of a large volume of time-sensitive communications. Maintain attorney business development contact lists through the firm’s CRM. Consistently and professionally communicate through internal and external calls and emails, building relationships with clients. Perform administrative tasks independently. Prepare, edit, and finalize, correspondence, legal documents, transcription, memos, and other materials. Proofread all materials for typographical errors, office style conformity, accuracy, and inclusion of required information and enclosures. Schedule and manage internal and external meetings and calendars, including working with the receptionist team to reserve meeting rooms and ensure meeting needs, such as refreshments and meals, are available as needed. Assist with continuous client outreach, contact, relationship building, and marketing activities. Facilitate incoming and outgoing mail. Manage attorney expenses and check requests. Timely filing and maintenance of paper and electronic documents and records. Assist in preparing, reviewing, and finalizing client invoices. Coordinate travel arrangements. Monitor and report timekeepers’ CLE credits. Act as backup for other Legal Executive Assistants as needed. Manage attorney board and other pro bono work. Perform all other duties as assigned. Should have a strong ability to manage a wide variety of work streams simultaneously with accuracy and speed; demonstrate a positive attitude, high energy, and a strong passion for your work; be a flexible team player by cooperating and collaborating with others to achieve timekeeper and firm goals and objectives, including outside of your assigned timekeepers. Demonstrate the highest level of integrity, professionalism, and confidentiality consistent with the firm's mission, values, and policies. Exhibit a strong work ethic and a willingness to exert more than the minimum effort. Engage with clients in a professional, clear, concise, positive, and timely manner. Apply critical thinking and sound judgment in order to set priorities, meet deadlines, make decisions and independently resolve complex problems; consistently seek opportunities to advance technical and personal skills; proactively support internal customers and external clients utilizing the most current technology available. Should have demonstrated initiative and resourcefulness to obtain information needed to perform duties with minimal supervision; communicate with the team to gather critical information needed for various duties. Perform research as requested. Perform duties as assigned, such as assisting timekeepers with personal matters (scheduling meetings, travel arrangements, and managing calendars). Should have Bachelor’s degree or equivalent experience; excellent organization, time-management, and prioritization skills; proficiency in Microsoft Office Suite, SharePoint, FileSite, and Adobe Pro. Must have good organizational skills; 3-5 years of experience, including knowledge of court documents, procedures, and filing in both State and Federal Courts. FINRA and American Arbitration Association experience is a plus, but not required. Paralegal Certificate and/or paralegal work a plus.

Company info

Godfrey & Kahn, SC
833 East Michigan Street Suite 1800
Milwaukee
Wisconsin
United States 53202-5615
Phone : 414-273-3500
Fax : 414-273-5198
Website : https://www.gklaw.com