Office Administrator

Profile

Office Administrator

The candidate will develop and maintain the Bay Area offices’ annual operating budgets. Plan, forecast and analyze variances. Will identify areas of potential cost reduction and efficiency improvement; maintain appropriate internal controls and procedures. Ensure compliance with broader organizational goals to achieve maximum utilization of resources and cost efficiency and to meet the Firm objective of a one-Firm environment. Oversee outside vendor services regarding efficiency, client service and cost containment. Liaise with building management. Daily management of Firm facilities, including but not limited to, space-planning/office location moves and changes, leasing, subleasing, contract negotiations, remodeling, repairs and relocations. Manage employee relations issues, partnering closely with Firmwide Human Resources Managers. Administer performance management process, including annual performance evaluations of staff; provide annual salary and bonus recommendations. Ensure compliance with federal, state and local employment laws and regulations. Ensure conformity with Firm-wide policies and procedures. Conduct administrative orientations for new hires. Effectively manage emergency situations, rationally and calmly solve problems, and lead others. Oversee office activities, including internal fund raising for Pro Bono and community service initiatives. Participate in or lead on special projects as directed by the Director of Administration. Manage the workflow and performance of local office support staff (reception, legal secretaries, client services assistants, housekeeping), including providing ongoing formal and informal performance feedback. Act as primary contact with outsourced local office services account manager and monitor day-to-day operations. Manage the local office’s business continuity process and ensure adherence to Firm guidelines.

Additional Information

Requisition Number: OFFIC002289

Company info

McDermott Will & Emery
275 Middlefield Road Suite 100
Menlo Park
California
United States 94025
Website : https://www.mwe.com