Legal Billing Specialist

Profile

Chicago, IL Legal Billing Specialist

The candidate will communicates professionally and courteously with partners, attorneys, and staff, client and client vendors while maintaining confidentiality of client and firm matters. Finalizes time in Elite one day a week from the connecting time entry system (iTimekeep). Sets up billing related information on the matter master file for new cases received from Conflicts. Ensures Realization is set up correctly based on instructions received on the case intake form and/or the originating attorney. Proactively ensures that new files or newly split files are added to the billing sites prior to first date of billing. Maintains any matter level data mapping between Elite, Billblast and the billing sites. Proactively requests budget on new files and tracks budget status throughout the life of the matter so that invoices are not rejected at the time of billing, if applicable. Tracks SIR/Deductible amounts throughout the life of the matter to ensure invoices are sent to the correct paying party, if applicable. Notes Reservation of Rights status on tendered files, if applicable. Updates billing related information received through the File Modification inbox throughout the life of the file. Sends any write downs over the threshold to the managing partner for approval. Sends negative costs to AR or AP for refund processing, if necessary. Processes any adjustments noted on proformas. Attaches any missing back up required for billing. Competes and notates within Billblast any necessary follow up action for invoices that are rejected on e-billing websites until the invoice has been successfully submitted. Closes files in Elite as noted on the proforma or File Close Memo. Other projects as necessary. Excellent oral and written communication skills. Exhibits strong organization and attention to detail. Ability to identify and reconcile discrepancies. Proficiencies in Microsoft Word and Outlook. Fundamental Microsoft Excel skills. Associates Degree required, Bachelor’s Degree strongly preferred. Elite Enterprise or Aderant experience preferred. Law firm background desired.

Company info

Cassiday Schade LLP
Jack Gatesy
20 North Wacker Drive Suite 1040,
West Chicago
Illinois
United States 60606
Phone : 312-641-3100
Fax : 312-444-1669
Website : http://www.cassiday.com