Regional Events Coordinator

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Regional Events Coordinator
The candidate will work with the events team to support internal and external events across the firm, departments, practices, and groups. Plan, budget, coordinate, and track of events, seminars, retreats, and conferences both in-person, hybrid and virtual. Work with the events team on recording, tracking, and allocating firm tickets for client relations and business development purposes through, Ticket Manager, a web-based ticket management software. Plan, budget, and track firm promotional items as well as researching and purchasing items as needed. Schedule, ship, and track firm booths and banners as needed across the firm. Create, maintain, and track events through InterAction, a client relationship management (CRM) database. Assist in the design, creation, communication, and tracking of firm invitations through e-marketing software, Vuture. Run virtual events and webinars through video communication platforms, On24 and Zoom. Maintain billing and accounts payable for events adhering to the allocated budget for each event. Responsible for department event deposits and invoices and timely reconciliations through the accounting system, Chrome River. Stay informed and communicate new industry trends for event planning and resources to implement. Provide clerical and event support as needed. Update and maintain firm calendars ensuring accuracy and supports business needs. Use project management skills and tools, such as timelines, agendas and event schedules, to define and communicate meeting parameters and ensure seamless planning and execution. Assist in compiling program feedback, processing invoices, budget reconciliation. Manage and track best practices and processes for replication of high-quality and consistent programming for future programs. Additional duties as assigned to meet business needs. BA or BS from an accredited college or university is required. Should preferably have 3-5 years of experience in event planning.

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