Job Details

Administrative Assistant Part Time

Company name
AES Corporation

Location
Vista, CA

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Administrative Assistant
Job duties

Coordinating daily calendars of senior managers, planning appointments and events, including setting up conference calls
Create regular reports and update internal databases

Facilitate internal and external communication (e.g. distribute information and schedule presentations)
Prepare and edit correspondence, communications, presentations and other documents
Order parts and supplies, maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

 

Conducts product acquisition research, collects and analyzes data to prepare reports and documents (vendor quoting, scheduling and maintaining part lead times)
Organizing and separating business expenses for separate corporate entities in QuickBooks
Customer invoicing,  paying monthly and vendor bills

Plan and reserve travel arrangements

Additional Candidate Skills  

Strong proofreading and editing skills

Advanced communication skills (verbal, written, electronic) and superior phone skills
Willing to run miscellaneous errands, for example, getting lunch during long meetings or running to FedEx.

Software

QuickBooks
Microsoft Office , strong Excel and PowerPoint skills
Photoshop or some artistic video editing software is a plus
Team viewer, Skype, Go to Meeting

Candidate Personality Traits
Punctual
Welcoming friendly attitude and demeanor
Not easily distracted

Evenly tempered

Professional attitude

Highly organized

Sound judgment- Knowing when to ask and when not to.

Team player

Work with limited to no supervision

 

Part time 20-30 hrs per week 

Job Requirements
Administrative Assistant
Job duties

Coordinating daily calendars of senior managers, planning appointments and events, including setting up conference calls
Create regular reports and update internal databases

Facilitate internal and external communication (e.g. distribute information and schedule presentations)
Prepare and edit correspondence, communications, presentations and other documents
Order parts and supplies, maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

 

Conducts product acquisition research, collects and analyzes data to prepare reports and documents (vendor quoting, scheduling and maintaining part lead times)
Organizing and separating business expenses for separate corporate entities in QuickBooks
Customer invoicing,  paying monthly and vendor bills

Plan and reserve travel arrangements

Additional Candidate Skills  

Strong proofreading and editing skills

Advanced communication skills (verbal, written, electronic) and superior phone skills
Willing to run miscellaneous errands, for example, getting lunch during long meetings or running to FedEx.

Software

QuickBooks
Microsoft Office , strong Excel and PowerPoint skills
Photoshop or some artistic video editing software is a plus
Team viewer, Skype, Go to Meeting

Candidate Personality Traits
Punctual
Welcoming friendly attitude and demeanor
Not easily distracted
Evenly tempered
Professional attitude
Highly organized
Sound judgment- Knowing when to ask and when not to.
Team player
Work with limited to no supervision
 
Part time 20-30 hrs 

Company info

AES Corporation
Website : http://aes.com/

Company Profile
The AES Corporation (NYSE: AES) is a global power company that owns and operates a diverse and growing portfolio of electricity generation and distribution businesses, which provide reliable, affordable energy to customers in 25 countries. AES understands that a reliable, affordable supply of electricity is essential to human progress, economic growth, public health and security. The AES Corporation operates as a diversified power generation and utility company. It owns and/or operates power plants to generate and sell power to customers, such as utilities, industrial users, and other intermediaries. The company also owns and/or operates utilities to generate or purchase, distribute, transmit, and sell electricity to end-user customers in the residential, commercial, industrial, and governmental sectors; and generates and sells electricity to the wholesale market. It uses a range of fuels to generate electricity, including coal, gas, fuel oil, water, wind, and solar, as well as hydro, energy storage, biomass, and landfill gas. The company owns and/or operates a generation portfolio of approximately 29,289 megawatts.

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