Legal Practice Assistant

Profile

Legal Practice Assistant

The candidate will be supporting the Patent/Trademark department. Primarily responsible for providing administrative support to designated attorneys, paralegals, and other Legal Practice Assistants within the Firm. Serving the Firm in an administrative role to create an efficient, effective, and organized atmosphere in support of legal staff within the Firm. Proactively maintain overview of timekeepers' workload and caseload; anticipate next steps and implement follow-up procedures to ensure each task is appropriately tracked and carried through to completion. Create, edit, revise, redline, and/or proofread documents from dictation, handwritten, typed, and/or electronic copy. Maintain timekeepers' calendars of meetings and business trips, using current software applications, and apprise them of responsibilities in advance of commitment. Receive, screen, and transmit telephone and conference calls in a professional manner and take accurate telephone messages for timekeepers, clients, and staff as required. Process and route incoming mail, faxes, and electronic communications upon receipt. Prepare outgoing mail (including boxes/packages for shipment) for prompt delivery, arranging for messenger services as needed to meet deadlines. Coordinate preliminary conflicts checks with Professional Standards to ensure attorney and firm ability to represent requesting party. Prepare new client/matter intake forms and engagement letter. Assist with billing process, including daily time entry – entering, proofreading, spellchecking, and releasing – distribute monthly proformas, and review and edit proformas, and prepare final with cover letter (if appropriate) in accordance with firm or department procedures. Prepare accounting documents as required, including check requests, expense and travel reimbursement requests, and trust documents. Coordinate client/attorney/administrative conferences, meetings, and appointments for timekeepers and clients, including conference room scheduling, scheduling visitor offices, meals preparation of materials, and arrangement with a third party if needed. Coordinate travel arrangements, securing air, hotel, and car plans for timekeepers. Set up and maintain administrative and client files; file electronic and/or paper documents and information promptly and accurately. Maintain file organization and updated indices. Perform copying, and scanning. Drafting correspondence to clients and foreign associates, scheduling patent examiner interviews.

Additional Information

Job ID: S20191101.

Company info

Perkins Coie LLP
3150 Porter Drive
Palo Alto
California
United States 94304-1212
Website : https://www.perkinscoie.com