Records Team Lead

Profile

We are looking for a Records Team Lead to join us in Plymouth. The successful candidate will support and shadow the Records Manager by providing an efficient and effective service assisting with the storage, retrieval and safekeeping of records, which include files, deeds and wills, which are held either for the firm or on behalf of clients and to assist the Business Services Team. The Lead should also provide full cover for the Records Manager where required.

What you will do

The successful candidate will:

Follow Record Management procedures correctly and efficiently

Work within the firms Health & Safety guidelines to ensure a safe working environment at all locations

Find and locate records using the current database for Foot Anstey and the databases of predecessor firms

Amend the database to show that Files, Deeds, Wills and other items are no longer held by a fee earner/secretary but are again in the safe custody of the Records Team.

Re-packing items for continued storage

Create database records to show the relevant information in relation to Wills and deeds and assign storage numbers to the items

Understand all aspects Records Management

Provide training and guidance to others

What we need

Demonstrable experience with administration

Able to deal with repetitive work

Attention to detail with high degree of accuracy

Solutions based with strong problem-solving skills

Team player and calm under pressure

Evidence of IT, numeracy and literacy skills

Experience in use of office and windows software

Excellent administrator with the ability to follow procedures

Excellent interpersonal skills to deal with a range of people internal and external to the business

Must have the ability to deal with a variety of administrative tasks

Must communicate effectively with all levels of staff

Must have the ability to deal with issues and resolutions whilst liaising with internal and external clients

Ability and experience of working as part of a team

Must be approachable, friendly and diplomatic

Good coaching / training skills

Why Foot Anstey?

Foot Anstey is one of the UK's fastest growing law firms. We believe in helping our clients and people achieve their ambitions, unlocking new and exciting opportunities. Our team of business and legal advisors are motivated by understanding clients' goals and collaborating with them and other advisers to deliver solutions. We are on an exciting journey to become our clients’ most trusted advisor, enabling them to achieve their ambitions. How we do it is just as important as what we do. Our values of collaboration over convention, championing aspiration, being refreshingly human, embracing entrepreneurial spirit and delivering integrated thinking guide the way we act, every day, from the way we operate as a business to how we treat our colleagues and clients.

Over our history we've grown from a high-street firm to a significant regional and national player working with leading brands and individuals predominantly across six key sectors: Retail & Consumer, Financial Services, Energy & Infrastructure, Media & Entertainment, Developers and Private Wealth. Our strategy of gaining market share through meeting clients' needs, investing in and developing high quality talent and using technology and innovation to enhance our services has led to significant growth. We now operate from seven bases: Truro, Plymouth, Exeter, Taunton, Bristol, Southampton and London.

Our people are critical to our success. We help our employees achieve their aspirations through offering meaningful careers with balanced rewards, which have been carefully designed to focus on personal wellbeing. We offer continual opportunities for support and professional development through our Business Skills Academy and Digital Skills Academy. We believe in empowering each other to achieve and strive to create a progressive and inclusive working environment. We are open to discussing flexible working patterns for all of our vacancies.

The recruitment process

We appreciate the time and effort it takes to apply for a role. We will acknowledge your application immediately and we will respond within 7 days regardless of outcome. We review applications on a rolling basis and will move to shortlist as soon as possible. Typically we undertake a two interview stage process. Throughout the process you will receive ample information about us and the role.

We were delighted to be awarded the National Equality Standard (NES) in April 2018. Promoting diversity and inclusion is one of the cornerstones of our people strategy and we actively encourage applications from all suitably qualified people, regardless of any characteristics protected by law. If you apply for this role you are encouraged to answer how diversity and social mobility monitoring questions. The answers you provide will remain entirely anonymous and confidential and will in no way impact your application.

If you have any questions about the role or your application, then please contact Ellen Marsh ( ellen.marsh@footanstey.com

) on 0117 915 4665.

And finally...

Good luck!!

Foot Anstey. Powering Your Ambition.

Company info

Foot Anstey LLP
Website : https://www.footanstey.com/