Administrative Assistant

Profile

Description
Position at Hill Knowlton Strategies
This role requires the ability to prioritize a high volume of important and confidential information and accomplish a range of complex activities simultaneously, ensuring every priority reaches the finish line. Precise attention to detail—coupled with intuitive problem-solving and superior communication skills—is required. 
While organizational 
expertise and rigour form the foundation of 
the Executive Assistant position
, successful applicants will also bring passion an
d a discerning eye 
to event planning and creative projects
acting as the eyes and ears of the CEO 
to make important (and exciting
) decisions around the look and feel of our materials and 
celebrations
This role requires 
deep familiarity with both the needs of the CEO and the broader operations, services, and values of the company.
Here’s what you will be doing:
Primary Responsibilities
Communicate with H K staff, clients, and other key stakeholders on the CEO’s behalf
, w
ork
ing
 collaboratively with other 
national and 
global assistants to facilitate
Plan, 
design, 
budget
 and execute events and projects (such a mail-outs, gifts) on behalf of the CEO
Coordinate with national team members to facilitate CEO participation 
and feedback when requested
providing 
the 
CEO with necessary context and timeline details 
Assist the CEO with daily administrative duties involving a broad variety of tasks that include managing an active and frequently changing calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings
Draft reports, presentations, charts
 with adherence to the company’s brand guidelines
; prepare and coordinate oral and written communication
 (including meeting minutes)
 with internal and external parties at all levels
Coordinate and manage internal and external events such as Town Halls and client meetings, overseeing all scheduling, communication, technology,
 catering,
 logistics and related follow-up activities.
Liaise directly with senior members of WPP, maintaining confidential files and contact information, coordinating meetings, 
conferences
 and committees both on and off site to support the CEO’s agenda.
Coordinate logistics and assigned action item follow-up for executive team
Support the CEO in external commitments related to H K, including service on external clients, committees, and other groups.
What you’ll need to get here:
E
xperience & Education
Bachelor’s degree or equivalent experience with an interest in national and global issues.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Three
 or more years of experience providing support for executive-level management in a client service organization.
Skills & Abilities
Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, 
clients
 and external vendors.
Ability to use intuition and judgement to connect the dots on tasks with minimal direction 
Business acumen and an interest in the communications industr
y
An 
adaptive sense of style and interest in producing events and projects that surprise and deligh
t
Driven to 
diplomatically and constructively ensure objectives
 are met.
Proficiency in Windows, including MS Word, Outlook, Excel, and PowerPoint.
Ability to conduct research and present data in a succinct and well-written manner.
Ability to work independently and with professional discretion.
Excellent writing, editing, grammatical, organizational and research skills.
Ability to work with a broad range of people globally, with cultural awareness and sensitivity.
Excellent management, time-
management
 and problem-solving skills.
Occasionally work flexible hours, including the occasional weekend, early 
morning
 or evening hours as the CEO’s travel or schedule requires
Intuition and emotional intelligence are key to this role. An ability to think laterally, anticipate and plan for changes; to be one step ahead at all times
Able to pivot frequently and create seamless transitions so the schedule runs smoothly.
Keeping on top of the CEO’s
 to-do’s
 and recognizing shifting priorities, flagging 
items
, and following up as needed and instinctively anticipating next steps.
Immediately recognize a diverse set of situations and appropriately flex one’s working, and communication style or tone based on the changing and diverse needs of the receiving party, including other c-level executives, board members, and senior clients and candidates. In this way, be an extension of the CEO and H K.
What else is in it for you?
Competitive benefits package
A career working with and influencing a diverse portfolio of influential consumer brand clients
Strong leadership with a focus on entrepreneurial thinking, 
training
 and mentoring to help you grow, expand your skills and become your professional best
The health and wellbeing of our employees is a priority. Although we have recently re-opened our offices under strict COVID-19 protocols, coming to the office is completely voluntary for now. All H K employees have the option of working remote or in a hybrid model of both in-office and remote
About 
Hill Knowlton
 Strategies
With eight offices across the country, 
Hill Knowlton
 Strategies Canada is a leader in both public relations and public affairs. Headquartered in Toronto, the company is the No. 1-rated strategic communications firm in the country. Its experts specialize in corporate communications, marketing communications, public affairs, citizen engagement, crisis, energy, technology, health care, content marketing, research and measurement, social and digital communications, financial 
communications
 and transactions. The only communications firm to have earned the Canada Order of Excellence for Quality from Excellence Canada, it has been recognized as one of the Best Workplaces in Canada for 11 consecutive years. Its parent company, 
Hill Knowlton
 Strategies Inc., has 86 offices in more than 47 countries as well as an extensive associate network; and it is a member of WPP (NASDAQ: WPPGY), one of the world’s largest communications services groups.
As an Equal Opportunity Employer, 
Hill Knowlton
 Strategies does not discriminate against applicants or employees because of their race, creed, color, age, religion, sex, disability, sexual orientation, marital status, military status, national origin, or ancestry.
H K welcomes and encourage applications from people with disabilities, as such reasonable accommodations are available upon request from a candidate with disabilities, thus ensuring you can take part in all aspects of the recruitment process. If you feel you need accommodation, please do not hesitate to contact the P C team at 
[email protected]
LI-AHC6 #hiring
Apply

Company info

Sign Up Now - EmploymentCrossing.com