Part-time Office Clerk

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Part-time Office Clerk
The candidate will greet the occasional in-person client, potential client, opposing party/counsel, third party and/or vendor and determine purpose of in-person visit or phone call (if unscheduled). Gather information from and follow up with clients, potential clients, opposing party/counsel, third parties, and vendors. Maintain office in a neat and tidy condition. Order, maintain and put away office supplies, restock copy machine with paper, organize office scratch paper for copy machine, change water cooler bottle, use disinfectant wipes to clean shared office equipment and wipe down commonly touched office surface areas daily with disinfectant wipes. Communicate with building management when services are needed. Actively engage in legal Team daily huddles and weekly firm meetings. Run errands as needed. Assist with special projects. Prepare basic documents, court pleadings and correspondences. Proof read correspondence for grammar, spelling, punctuation, capitalization, and correct case number and parties. Print and copy documents, prepare documents for court filings (hard file and e-file), file documents at court, and e-file documents with court. Prepare pleadings/documents for e-service, U.S. mailing, and/or legal messenger service to opposing party/counsel and third parties. Prepare legal messenger slips and correspondence transmittals. Contact legal messenger for personal service when necessary. Check legal messenger bin twice daily (AM & PM). Check mailbox daily (PM), date stamp incoming documents, scan and save all incoming documents to appropriate location, and contact appropriate Team member about same. Process outgoing mail. Utilize Odyssey to search for cases and download pleadings. File and circulate documents, arrange for recording documents in public record; obtain documents/files from courthouse or other locations, close client’s hard file, and save to client’s e-folder. Contemporaneous time keeping using PracticeMaster. Schedule initial consultations and other appointments with attorneys or paralegal. Schedule, coordinate and calendar meetings and case deadlines in Firm’s calendars. Create potential client’s and client’s e-folders. Suggest thoughtful gifts and “Thank You’s” to referrals and others who have helped us; or, for potential clients and clients in situations. Engage in Social Media in a positive and supporting role to the firm and to amplify the brand and amazing fun, vibrant Culture of the Firm. Create and engage in a Team approach to get more done in less time. Create efficiencies through developing and refining the Firm’s systems including, policies and procedures, examples, templates, scripts, diagrams, work-flows, and videos. Analyze statistical information to understand how we can be of maximum service to the clients and the time we spend doing same.

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