Office Assistant - Portland

Profile

About Schwabe, Williamson & Wyatt
Schwabe, Williamson & Wyatt is a Pacific Northwest law firm that offers a new client experience based ‎on a ‎deep industry focus. With ‎nearly 170 attorneys, Schwabe is one of the largest Pacific Northwest ‎regional law firms, ‎with ‎offices in Portland, Bend, Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska.
Position Overview
Schwabe, Williamson & Wyatt is seeking a full-time Office Assistant in the Portland office. This individual will ‎provide support to the legal assistants, paralegals, and lawyers in the Real Estate & Natural Resources Department. This position will be in-person in the office, proof of COVID-19 vaccination is required.
The Office Assistant must deliver excellent internal and external client service in a professional manner. In addition, this position requires the ability to learn and utilize computer software, follow instructions carefully ‎and accept a full variety of projects, work on multiple projects simultaneously, and meet ‎deadlines as assigned.
Essential Functions:
Responsible for organizing files, creating pleading indexes, closing files and working with the records department.
Contact entry into Interaction
Drafting correspondence shells
Process invoices for payment and check requests
Travel arrangements
Prepare expense reimbursements
Project support under legal assistant or paralegal supervision
Errands such as delivery of documents to opposing counsel
Electronic file management, including saving emails to Filesite
Transcription
Scanning incoming mail and dispersing to the legal assistants or saving to Filesite
Copy and scanning projects
Assist with large mailings
Prepare UPS/FEDEX slips for overnight delivery
Back-up reception
Competencies:
Ability to manage multiple projects, activities and tasks simultaneously
High level of organizational skills
Strong verbal and written communication skills
Excellent time management skills
Education and Experience
A high school diploma (or equivalent) is required. Two years of work experience in an office setting is preferred.
Preferred Computer Skills
Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
Interaction
Elite
FileSite
Intapp
Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at ****
Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.
All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

Company info

Sign Up Now - EmploymentCrossing.com