Legal Secretary

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Legal Secretary
Duties: Work with 3 attorneys. Perform secretary functions for attorneys requiring knowledge of the format, procedures, and legal terminology. Transcribe information from typed or handwritten notes, shorthand or dictation. Ensure that grammar, spelling and citations are accurate and formatted correctly. Prepare, edit, proofread and maintain a variety of legal documents, including, correspondence, motions, subpoenas, opinions, complaints, declarations, discovery requests and pleadings associated with discovery and trial preparation. Schedule appointments, depositions conference calls, site inspections, medical examinations and various other appointments, including travel and company-related business for the attorneys assigned to the desk, as well as confirm prior to appointment, after scheduling. Order court reporters, interpreters, videographers and conference rooms, as needed. Prepare and process check requests, expense reimbursement requests, invoices, AP/AR information and other financial documents are required. Answer phones, assist callers when possible, take messages, check voice mail and return calls, prepare memorandum regarding call if appropriate, and all in a prompt manner. Handle all incoming and outgoing mail. Prepare filing for file maintenance by Records Department personnel. Open new matters and close files as required by attorneys associated with desk assignments. Maintain secretarial desk procedures and ensure the Secretarial Manager/Office Manager has the most recent copy. Assist in overflow as needed. Reliable, consistent attendance in the office is required.

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