Executive Administrative Assistant

Profile

Executive Administrative Assistant
The candidate strategically maximizes executives’ time through calendar management, planning and scheduling appointments/ meetings/teleconferences, priority-based resolution of scheduling conflicts, and relationship management as necessary. Screens telephone calls, proactively addresses caller’s needs to the extent capable, or takes and delivers accurate messages, gathers and provides information for directing to the appropriate staff. Drafts letters, documents, reports, presentations, and other business documents and correspondence. Performs research collecting and analyzing data and information as needed. Maintains executive confidence and protects operations by using discretion and keeping sensitive information confidential. Provides historical reference and records management by developing and maintaining digital and physical filing and retrieval systems. Provides meeting management support, including preparing agendas and minutes as needed, arranging rooms and technologies, sending calendar invitations, and coordinating communications. Arranges travel and accommodations for executives, including conference registrations, and prepares expense reports and credit card reconciliations. Maintains executives' contacts and customer lists. Represents the company and the executive through great follow-through skills and sound judgment. Manages special projects and events as assigned. Responsible for the day-to-day operations of the Little Rock Office as issues arise. Manages vendor relationships for the Office supply/equipment, phone, and building cleaning company; Coordinates building maintenance issues with the Little Rock Office assigned building personnel. Coordinates systems issues with phones, computers, and IT. Coordinates keys and access codes for the Little Rock Office; including coordination with the Security Company and the bank’s head Security Officer. Is the first responder for maintenance and compliance issues with the access system in accordance with company policy. Coordinates materials for SBCP board of director meetings, including but not limited to information packets, agendas and presentation materials, meeting facilities/meals, and drafts meeting minutes for board approval. Assists SBCP & SBI Board members with travel arrangements and lodging as needed. Performs other related duties as assigned.

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