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Job Details


Company name

3 yrs required


, NC, United States

Employment Type

Administrative, Legal

Posted on
Jun 19, 2024

Valid Through
Oct 02, 2024


The position of Billing Manager and Associate Office Administrator will be responsible for supervising and managing all Firm billing activities. Responsibilities include administrating Firm billing systems and billing software program; managing new matter in-take and file docketing systems; training and managing Firm staff on timekeeping protocols; producing and analyzing financial reports; working with Firm Controller and Firm Administrator to assist with Firm operations, including accounting, IT and social media marketing.

Specifically, the job responsibilities include:

  • Overseeing the process of daily new matter in-take and file opening, including preparation and coordination of client engagement letters, setting up new matters in billing software and confirming proper docketing of digital files;  

  • Managing daily, monthly and task-specific invoicing delivery schedules;

  • Proofreading and revising pre-bills and working with responsible attorney on invoicing clients;

  • Administering Firm billing software, including software maintenance, upgrades and licensing agreements with vendor along with software applications and protocols with Firm timekeepers;

  • Training new and managing existing timekeepers on Firm timekeeping protocols;

  • Working in conjunction with Firm Controller to prepare monthly reports based on data abstracted from Firm billing software;

  • Creating models to leverage analytics from Firm billing software to assist Firm Partners in decision making;

  • Management of Accounts Receivables;

  • Backing up Firm Controller with various accounting functions;

  • Assisting Firm Administrator with IT and marketing functions, specifically firm website and social media.

The position is full-time.  It is estimated that the billing/accounting responsibilities will require 35 to 40 hours a week.

The position reports to the Firm Administrator.

Experience in a professional service based business is preferred, but not required.  We welcome applicants without specific work experience, however the right candidate will have a high level of acumen in the following areas: business, accounting, IT and editing/copywriting. Preferred candidates have a Bachelor’s degree in Business, Accounting or Finance.

Company info


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