Executive Legal Secretary

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Executive Legal Secretary
The candidate will prepare, revise and proofread legal documents and correspondence. Schedule appointments, travel arrangements, conferences and client meetings. Prepare expense and disbursement forms for reimbursement or payment. Maintain assignment calendars. Coordinate incoming/outgoing mail and packages. Answer telephones and relay messages appropriately. Prepare timesheets and review client bills. Maintain client and administrative files in accordance with firm procedures, including within the document management system. Exercise independent judgment when prioritizing work assignments. Assist with some facilities management such as ordering office and kitchen supplies, managing conference room calendars and records management. Perform other secretarial duties as assigned. Associate's degree (A.A.) or equivalent from a two-year college or technical school. Should have 3 years of legal secretarial experience, preferably in a law firm or, an equivalent combination of education and experience. Proficiency with Microsoft Word including knowledge of how to convert, clean, and style documents. Expert knowledge of other software including Microsoft Outlook, Excel, PowerPoint, and accounting/billing software. Must have strong communication and organizational skills. Overtime flexibility is necessary.

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