Director Of Office Services And Facilities

Profile

Director of Office Services and Facilities

Responsibilities: Supervises Legal Administrative Assistant group, managing time off coverage, attorney and Secretary pairings, coordinating training of new secretaries. Manages the Office Services department, including receptionist and is responsible for the development and review of policies and procedures within each area. Responsible for reviewing and maintaining all Firm insurance policies including renewal applications (excluding employee benefits coverage) in coordination with the Director of Administration and Finance. Maintains Business Continuity plans (“BCDR”), BCDR Outlook contacts, and regularly gathers necessary updates from practice groups and departments. Provides training and recommends procedures to be included in the plan. Reviews Library inventory and quarterly reports while also overseeing contract renewals with Westlaw and other significant content providers. Conducts analysis of current vendor services and contracts, including suppliers, messenger services, cab companies, snack machines and restaurant services. Negotiates contracts. Creates and recommends annual budget for all office and facilities, designated services and related contracts and compensation for secretary group. Reviews and approves invoices. Keeps up to date and reports on budget to actual results at least quarterly. Responsible for overall maintenance of office space, including tenant work orders, and requests made to building maintenance.

Company info

Hemenway & Barnes LLP
75 State Street 16th Floor
Boston
Massachusetts
United States 02109
Website : http://hembar.com/