Legal Secretary - Litigation Department

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Legal Secretary - Litigation Department
the candidate will prepare correspondence, memoranda and other legal documents from written and oral drafts, format briefs, pleadings and other legal documents. Transcribe dictation and file legal documents. Screen telephone calls, as appropriate and record messages. Maintain calendar and deadline reminder systems, and make appointments. Make travel arrangements. Complete expense reports. Open new file requests, do the conflict of interest checks with file room records and maintain client and general files. Conduct periodic reviews for possible storage of older files; prepare files to be closed. Receive clients and visitors; maintain good public relations with clients. Observe the confidentiality of the attorney-client relationship. Complete time charges. Processes bills; proofs billing sheets; reviews and edits bills. Work closely with administrative support. Should have 1-2 years of the job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent. Ability to transcribe legal documents, correspondence and reports from rough draft or dictation. Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to proofread typed material for grammatical, typographical or spelling errors. Demonstrate proficiency in Microsoft software. Interpersonal skills are necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.

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