Office Services Clerk

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Office Services Clerk
Duties: Provide support with billable and non-billable tasks as delegated by paralegals, attorneys and other administration departments. Assist in filing, indexing, sorting, scanning, photo copying, organizing, tagging, and labeling, in addition to preparation and assembly of documents. Learn, understand and utilize the firm’s document management software. Work through direct tasks/projects prioritizing attention to detail. Create, revise and proofread documents with high accuracy. Prepare and or revise matrices, assist with trial preparations, and complete filing and indexing with accuracy. Handle sensitive and/or confidential documents and information. Perform filing duties, which may include “purging” and archiving old documents using our document management system as requested. Provide excellent customer service internally and externally. Run high volume/production copy machines and performs binding and finishing work. Ensure convenience copiers are working properly, checking for quality via daily inspections. Perform basic equipment troubleshooting and escalate calls to technicians. Support IT department in the setup of equipment as required. Perform duties of scanning and /or imaging documents. Support Reception services on a regular basis, as needed or by direction. Receive and sort mail as directed. Distribute office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required. Deliver completed jobs as directed by requestor. Maintain metrics and records for management reports and inventories of supplies needed. Assist with all firm functions and holiday events including setup and breakdown. Uses paper cutter, hole punch, binding equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted. May be asked to complete daily parcel/runs. Assist with the training of new office service staff as needed. Assist with occupant moves Perform regular walk through of the firm floors to inspect the appearance and provide immediate upkeep attention to all common areas such as, kitchen areas, convenience copy area, conference rooms, pantry, and reception area. Ensure all common work spaces are stocked and ready for use. Assist with event and meeting setups based on the direction of the conference room calendar. Conduct new hire orientation welcome tours as needed. Ensure new hire and visiting offices are well equipped and cleaned prior to arrival time. Exhibit excellence in customer service and ability to serve others.

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