Legal Secretary

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Legal Secretary
San Francisco, CA, USA
Full-time

Job Description
A prestigious international law firm with a global presence seeks a Legal Secretary to provide professional and administrative support to attorneys, including potential members of the firm’s leadership team. The firm excels in litigation, regulatory and policy, intellectual property, and transactional matters, representing Fortune 500 clients in high-stakes cases and government-facing issues. It is renowned for its commitment to pro bono service and fostering a diverse, inclusive, and supportive workplace.

Job Summary
The Legal Secretary will deliver high-level administrative support, handling sensitive information and collaborating with attorneys to ensure seamless operations.

Job Responsibilities

• Manage confidential and sensitive information with discretion, resolving issues for internal and external clients via phone or in-person.

• Edit and prepare client bills with attention to detail.

• Maintain calendars for meetings, appointments, travel, and special events.

• Coordinate meetings, conferences, or events, preparing and distributing materials in advance.

• Compose and format legal documents, reports, and presentations, ensuring accuracy in spelling, grammar, and punctuation.

• Collect, enter, and edit time entries for client billing.

• Arrange domestic and international travel, processing expense reimbursements.

• Collaborate with the firm’s Marketing Department to prepare communications, correspondence, and presentations.

• Screen and manage phone calls, referring matters per office policy and attorney preferences.

• Sort and distribute mail according to firm protocols.

• Support firm leadership or practice group leaders with administrative tasks as needed.

• Maintain physical and electronic filing systems for efficient information retrieval.

• Understand and apply firm policies, directing questions to appropriate resources.

• Assist with team support tasks and perform additional duties based on attorneys’ unique needs.

Qualifications
Knowledge, Skills, and Abilities

• Proven ability to provide exceptional client service to internal and external stakeholders.

• Strong teamwork and communication skills, working effectively independently or collaboratively in a professional, friendly manner.

• Proficient in Microsoft Office (Word, Excel, PowerPoint) for creating high-quality memos, spreadsheets, presentations, and legal documents.

• Excellent command of English, with superior spelling, grammar, and punctuation.

• Ability to multitask, adapt to shifting priorities, and meet deadlines with efficiency and attention to detail.

• Analytical skills to interpret data, solve problems, and apply precedent or past experience.

• Discretion in handling confidential information, demonstrating sound judgment, tact, and diplomacy.

• Integrity and professionalism in representing the firm ethically.

• Working knowledge of legal terminology, procedures, and standard office equipment/software.

• Typing speed of 80 words per minute.

• Ability to work overtime as needed and lift items up to 25 lbs unassisted.

Experience

• Minimum of seven (3) years of legal administrative experience required.

Additional Information
The firm offers a competitive salary range of $82,000–$107,000, with potential for a discretionary bonus, comprehensive benefits (healthcare, vision, dental, retirement, and leave), and progressive options like backup childcare and wellness programs. The salary may vary based on location, market data, skills, experience, degrees, or certifications. The firm fosters a positive, inclusive culture that values hard work, family, and community service, and complies with the San Francisco Fair Chance Ordinance and E-Verify program.

Company info

Gallagher Recruiting