Executive Assistant

Profile

Executive Assistant

The candidate will manage the schedules and communications of key executives, anticipating needs in a proactive manner. Prioritize emails and phone calls, gathering documents to prepare for meetings, coordinating travel arrangements and managing multiple projects. Provide administrative support to busy executives; draft and maintain general correspondence, memos, presentations, and other documents, for management use. Responsible for accuracy and clarity of final product. Process firm financial documents, invoices, check requests, travel vouchers, credit card statement reconciliations, and works with Accounts Payable team to resolve any issues. Organize meetings, including all scheduling details such as conference rooms and catering requests; prioritize conflicting or last-minute requests using the firm’s electronic conference room scheduling system or other meeting platforms (including MS Teams or Zoom). Attend meetings and prepare minutes as requested. Make travel arrangements, working with in-house travel agency, hotels, and conference centers. Serve as a liaison to the senior management team and management committee. Maintain records, files, and documents utilizing available technology or databases; implements effective recordkeeping methods to organize and ensure easy retrieval of firm material. Use discretion, confidentiality, and good judgement to handle C-level matters. May provide backup assistance to the reception desk as needed. High school degree or equivalent experience is required; Bachelor’s Degree or some college degree is preferred. Should have 5+ years of related experience in a professional business environment. Prior experience in a professional services environment is required. Should have experience using an event management system required, preferably EMS; preferably in a law firm or professional services environment.

Additional Information

Req #44

Company info

Finnegan, Henderson, Farabow, Garrett & Dunner, LLP.
901 New York Avenue, NW
Washington
District of Columbia
United States 20001
Website : http://www.finnegan.com/