Practice Support Clerical Assistant

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Practice Support Clerical Assistant

The candidate works with other administrative and legal professionals in a collegial environment, performing a variety of clerical duties for attorneys and assisting with projects as directed by the Administrative Assistant Supervisor, Chief Support Services Officer and supervising attorneys. Reports to the Office in a reliable and punctual manner. Provides direct administrative/clerical support for administrative assistants, paraprofessionals, and attorneys, time keeping, expense reports, scheduling, photocopying and scanning, blacklining, collating, and preparation of packages/labels/envelopes for mailing. Assists with department and matter specific tasks, including facilitating the closing process by creating signature packets, setting up electronic closing rooms, and compiling closing documents and closing sets. Works one-on-one with attorneys, paraprofessionals, and administrative assistants for projects that require special or specific instruction and works independently on those tasks as directed. Operates standard office equipment. Creates and maintains all client and general files. Handles incoming and outgoing mail as necessary. Displays competency while learning new tasks and has the ability to ask thoughtful questions in order to complete assignments. Exhibits an understanding of how individual tasks affect other long-term projects and the department functioning as a whole. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship; follows Firm and/or practice group guidelines for protecting client information. Exhibits an understanding of, and properly utilizes, the Firm’s reference materials, including training materials and internal online information. Complies with the Firm’s policies and procedures. Attends scheduled training sessions and utilizes information in daily work production. Proofreads material for grammatical, typographical or spelling errors. Organizes and prioritizes numerous tasks and completes them under time constraints. Assists in any other area of the Firm as assigned. High school diploma or general education degree (GED) is required; Bachelor’s degree is preferred. Previous office experience is preferred.

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Company info

Chapman & Cutler LLP
201 South College Street Suite 1600
Charlotte
North Carolina
United States 28244-0009
Website : http://www.chapman.com