Accounts Payable Assistant

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Accounts Payable Assistant
The candidate will enter/audit vendor invoices into various applications to ensure timely and accurate payment and compliance with Firm policies and procedures. Code transactions to general ledger and client/matter accounts. Request approvals for invoices/check requests/expense reports including follow up, as needed. Review payment batches prior to payment to ensure accuracy. Use Excel to manipulate and upload large, complex vendor invoice details into ERP. Create reports for various requests using ERP and Excel. Process and audit reimbursements to Firm personnel using Chrome River Expense. Review vendor checks for accuracy and prepare checks for mailing. Investigate vendor and internal inquires including vendor statements, emails and phone calls. Familiar with 1099 processes. Perform month end Accounts Payable closing procedures to ensure all transactions are complete and no unprocessed items remain. Research and data entry of internal null “dummy” vouchers. Answer Accounts Payable telephone hotline to assist Firm personnel with requests and questions. Assist the Accounts Payable Manager and Supervisor with other miscellaneous responsibilities and projects, as needed. Prior experience with high volume Accounts Payable is required. Experience with computerized AP systems essential – Chrome River Invoice/Expense is preferred. Intermediate Excel experience is required. Prior law firm experience is preferred.

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