Legal Secretary

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Legal Secretary

The candidate will be responsible for providing high quality and efficient legal secretarial and administrative services for multiple timekeepers. In addition to providing litigation secretarial support to one partner plus two to three attorneys, the legal secretary will act as the local administrative point of contact for the office, performing various administrative duties including answering phones, monitoring and maintaining kitchen and office supplies, greeting visitors, and distributing mail. Type and edit legal and other documents (including correspondence, reports, memoranda, bills, pleadings, timesheets and project work) from handwritten or typed materials. Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work. Proofread work for accuracy of copy, format, grammar, punctuation and syntax. Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff. Process incoming and outgoing mail. Notify building security of firm visitors and clients. Greet visitors in a professional, courteous manner. Perform administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports. Set up and maintain electronic and physical files in accordance with firm and attorney requirements. Coordinate conferences, meetings and appointments, including handling catering and conference room set-up requirements. Maintain and monitor the kitchen and copy area throughout the day, including ordering supplies as necessary to ensure proper supply levels. Coordinate travel arrangements, securing air and ground transportation and hotel accommodations. Perform/assist with e-filing process in federal, state and local courts. Other duties as assigned. Must be a motivated self-starter with the ability to look ahead and anticipate needs.

Company info

Buckley LLP
555 California Street Suite 4925
San Francisco
California
United States 94101
Website : https://buckleyfirm.com