Office Administrator

Profile

Clyde & Co is a leading, sector-focused global law firm with 400 partners, 2000 legal professionals and 4000 staff in over 50 offices across six continents. Its core global sectors position it at the heart of global trade and commerce: insurance, trade & commodities, energy, transport, and infrastructure. With a strong emerging market focus, the firm has achieved compound average annual revenue growth of 12% over the last five years, making it one of the fastest growing law firms in the world with ambitious plans for further growth.

This position is fully in office Monday - Friday.

Specific

Office Administrator responsibilities include, but are not limited to:

General Office Management

Manage day to day oversight of office, improve process and make decisions pertaining to the office

Manage office support staff

Responsible for ordering supplies and other office equipment

Serve as point of contact for general administrative inquiries

Oversee office space planning and seating arrangements

Coordinate hospitality arrangements for client meetings and visitors

Oversee third party vendors, contract approvals and invoice processing

Ensure adherence to safety, health, and emergency procedures

Send office-wide announcements and general communications

Plan interoffice events

Arrange catering for meetings and events

Oversee internal meetings as necessary

Liaise with IT and other interoffice departments as needed

Administrative Management

Assist Office Managing Partner with office operations

Maintain subscription list for legal publications

Assist Senior Office Administrator on regional ad hoc projects and firm initiatives

Timecard approval for staff

Streamline inquires to Human Resources as necessary

Assist Human Resources with screening and hiring of legal staff

Assist with onboarding and offboarding responsibilities

Organize and conduct meetings for administrative staff

Oversee Legal Assistants, coordinate office workflow and support for attorneys

Advise office staff to handle maintenance and repairs with building management

Qualifications

1-3 years of office management/management experience

Prior experience working in a law firm, legal assistant experience advantageous

Exceptional written and verbal communication skills

Ability to manage and prioritize multiple projects

Proficient in Microsoft Excel, Word, and PowerPoint

Ability to interact and liaise confidently with all levels of employees within the Firm

Superior organizational skills with strong attention to detail

Ability to identify issues early, research and present solutions, and resolve efficiently

Maintaining a professional demeanor in high-pressure situations

Ability to work independently with a hands-on approach and minimal supervision

Upholding a strict level of confidentiality regarding sensitive projects and communications

Clyde & Co shifted to virtual work for the majority of our lawyers and business services team with the global outbreak of Covid-19. This precaution was taken to help protect our people, clients and communities. It is likely that this role will start virtually while the firm continues to evaluate the situation.

Clyde & Co US LLP is committed to protecting the health and well-being of our employees and partners, their families, and members of our community against COVID-19. Accordingly, we require all partners and employees based in the United States to be fully vaccinated against COVID-19 to enter the Firm's office, unless they have been granted a reasonable accommodation based on documented medical or religious grounds. Offers of employment will be conditioned upon applicants presenting proof of full COVID-19 vaccination unless exempted by the firm based on medical or religious grounds.

-Principals Only-

We offer a rewarding work environment that supports professional growth and opportunities. We value diversity in our work place and it is the policy of the Firm to recruit, hire, promote, reassign, compensate and train highly qualified persons without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability or any other basis protected by applicable law.

CLYDE & CO PRIVACY NOTICE:

https://www.clydeco.com/help/privacy

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Company info

Clyde & Co LLP
Website : https://www.clydeco.com