Practice Support Team Specialist litigation Legal Assistant

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Practice Support Team Specialist (International Trade and Government Contracts Legal Assistant)
The candidate provides point of contact administrative support to assigned attorneys within the International Trade and Government Contracts Practice Group. Successfully managing multiple projects and priorities including delegating specific duties to other teams. Works in a Practice Support Team of Specialists, sharing overflow responsibility and support to all timekeepers assigned to the team. Communicates effectively, courteously, and professionally with clients, visitors, staff, and timekeepers. Coordinates all workflow for assigned attorneys, delegating specific task to other teams, including follow up and quality control. Types, transcribes, revises, and proofreads legal documents accurately, prioritizes assignments, and meets specific deadlines on projects. Assists in coordinating timekeeper calendars, and meeting arrangements. Makes travel arrangements and prepares itineraries. Coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets. Prepares and processes new matter forms, requests conflict checks, and opens new files. Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits, and enclosures are included. Coordinates activities with the Workplace Services or Administrative Resource Team as needed. Maintains attorney contacts, tracks requirements and activity related to CLE and memberships. Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness. Effectively uses team software to log and manage workflow. Shows proficiency in International Trade and Government Contracts law, supporting the International Trade and Government Contracts practice group: calendar coordination, document edits, and pleadings. Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters. Copes successfully with demands from timekeepers, remaining calm under pressure. Conducts all business in a confidential manner. Other duties as assigned. High School or better degree is required. Associate’s or better degree is preferred. Should have 3-5 years’ legal experience with a heavy focus on International Trade and Government Contracts law. Should have 3-5 years of Legal Support Experience. International Trade and Government Contracts law experience is required. Previous transcription experience is preferred. Typing skills of 60+ WPM is required.

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