Legal Administrative Assistant - IP

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Legal Administrative Assistant - IP
The candidate provides legal administrative support to assigned timekeepers, including calendaring, drafting, and editing standard legal correspondence, memoranda, and other legal documents. Maintains IP Department-specific databases (Anaqua and IPDAS). Prepares and files documents with the United States Patent and Trademark Office (USPTO) including applications, responses, assignments, powers of attorney, etc. Maintains patent docket for US patents. Prepares status summary reports for attorneys and clients. Works closely with attorneys, paralegals, and the docketing department on all aspects of patent prosecution. Reads, sorts and dates incoming mail and electronic communications. Ensures that outgoing mail and communications are delivered in a timely manner. If necessary, routes mail to specific delivery service and follow up on timely delivery. Establishes and maintains calendar and deadline reminder systems; utilizes the Firm and IP department calendar system. Schedules appointments for timekeepers as necessary and/or as requested. Requests conflict of interest reports with File Opening/Conflicts, opens new clients and/or matters, and maintains all client and general files. Conducts periodic review for possible storage of older files, and prepares files to be closed. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship. Processes bills; proofs billing statements; reviews and edits bills. Collaborates with administrative support staff (document production, receptionists, business office, administrative support assistants, paralegals, IP Docketing, etc.); proofs documents returned from document production; ensures that attorney timesheets are entered and released in a timely manner. Shares overflow responsibility in document management, filing, photocopying, or other legal administrative assistant duties as time permits and as requested by the Practice Support Team Coordinator or other attorneys. Also assists other legal administrative assistants with their workload as needed.

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