Paralegal Assistant

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Paralegal Assistant
Duties: Administer, maintain, and oversee entries into the trademark database containing Firm client registrations and deadlines. Collaborate with the attorneys and paralegals in maintaining Firm client trademark registrations by communicating with the attorney or client on various trademark matters including trademark filings, maintenance filings, renewal instructions, an extension of time filings, declarations of use, Section 8, 9, and 15 filings, and responses to office actions. Prepare trademark assignments, record ownership transfers with USPTO, and coordinate ownership transfer recordation for foreign registrations/applications. Prepare Madrid Protocol applications and prepare and submit all filings related to International Registrations including subsequent designations, maintenance, and ownership updates. Prepare and submit filings with the USPTO for new applications, renewals, Statements of Use, responses to office actions, assignments, various petition forms, and all TTAB proceeding filing. Prepare and file state applications and renewals. Continuously monitor all deadlines and prepare and send notices to clients regarding upcoming deadlines and requirements. Correspond with foreign associates regarding new filings, prosecution and related deadlines, and billings. Prepare formal papers, correspond with clients to obtain signatures and coordinate all levels of legalization for foreign matters when required. Coordinate file intake and matter entry in the tracking system for new clients. Anticipate attorney and client needs for specific projects. Special projects, as needed. Assist with IP-related tasks, such as preparing form correspondence to clients reporting registration details, renewal confirmations, and upcoming deadlines. Prepare and process department-related invoices, as needed. Coordinate and submit new Firm matters to be processed through conflicts before filing new applications. Assist in Firm marketing for the practice area. Performs other duties as assigned.

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