Legal Secretary

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Legal Secretary

The candidate will support a group of attorneys. Will perform complex secretarial, administrative and substantive legal duties. Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible. Identify most efficient and effective manner to complete tasks. Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing and transmitting text, data and graphics using office software applications. Prepare and coordinate e-filings, as well as filings in state courts if needed. Handle incoming and outgoing mail, faxes and scan documents. Ensure that documents are saved and filed into the appropriate workspaces/folders in FileSite and paper file. Maintain the daily calendar of each attorney including, scheduling appointments, meetings and travel arrangements. Maintain Outlook contacts for each attorney as appropriate. Open files, close files and assist with conflicts checks. Provide support to the attorneys with timesheets and regular billing matters. Request reimbursement for attorneys through ChromeRiver and for client costs through Accounts Payable. Maintain a good working rapport with clients which requires discretion and judgment. Regular and predictable attendance is an essential function of the job.

Company info

Phelps Dunbar LLP
100 South Ashley Drive Suite 1900
Tampa
Florida
United States 33602
Website : http://www.phelpsdunbar.com