Receptionist

Profile

Receptionist

The candidate welcomes, announces, and follows security protocol and procedures for clients and visitors. Answers multi-line telephone quickly and directs inquiries accordingly through attendant console software. Provides general administrative assistance to legal staff and management as required. Extends hospitality services as necessary (e.g., assists with personal belongings, offers beverages and/or food and catering for meetings and staff events, basic print/copy assistance, validates parking tickets for clients, arranges transportation service). Manages conference room reservations; reserves and confirms new reservations, approves pending reservations, adjusts meeting locations as necessary and notifies appropriate parties of changes or updates, and accurately maintains electronic room reservation system. Works closely with appropriate personnel to ensure meeting requirements are coordinated (e.g., Audio/Visual, conference room set-ups and food and beverage requests). May handle requirements directly. Reserves Visiting Attorney offices and coordinates special requests for clients, internal personnel, and visitors. Ensures reception, conference room, and visiting attorney areas are maintained to Firm standards. Inputs vendor payable invoices into the system for approval and execution of the payment. Processes administrative expenses on P-Card as necessary and completes expense reports on time, monthly. Works with Office Administrator to cultivate and sustain a positive office-culture environment, including but not limited to helping to coordinate staff events. Monitors facility maintenance and maintains building safety protocols and processes. Requires 2 years of related experience and/or training. Receptionist, multiline telephone, and console operations experience preferred. Professional demeanor at all times. Excellent verbal and written communication skills. Ability to work under pressure, multitask, and prioritize. Ability to work overtime as required. Strong computer skills including Microsoft Office Suite proficiency, including Word, Excel and Outlook and Internet Explorer.

Company info

McGuireWoods
World Trade Center 101 West Main Street,Suite 9000
Norfolk
Virginia
United States 23510
Website : https://www.mcguirewoods.com