Contracts Manager

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Contracts Manager
The candidate will work with Contracts Team, Business Development and Operations in the production and preparation of accurate, legally binding and effective Agreements that protect the interests of Firm. Work with Proposal staff and Operations to produce schedules for contracts that accurately reflect the scope of work and budget of awarded projects. Schedule finalization may include developing relevant budget updates to be incorporated in the contract budget. As part of an ongoing contract management function, prepare the budget and text of change orders after the specific scope of work has been identified by the Project Manager and approved by the Client. Manage contracts and change orders drafts through Firm’s internal approval process before these are sent to the Client. Work with Contracts Team in the update, review and development of new templates, processes and tools to assist in the contract processes. Provide regular review of contract documentation, working with Contracts Team, to protect the interests of Firm and ensure that contracts are in compliance with Firm policies and procedures. Facility in using Firm Excel budget template and relevant contract templates and working procedures. Development and ongoing maintenance of templates and tools to assist in the management of the contract processes, e.g. template CDA, CRSA, MSA. Production and negotiation of Client Specific Contracts and Vendor Contracts in Firm template (with Manager review/input). Review, revision, and negotiation of Client Specific Contracts and Vendor Contracts in client template amended to protect the interests of Firm, as required. Review contracts ensuring they are correct as per the client’s expectations and protect Firm’s interests. Ensure all contracts have been through the correct internal review procedure. Understand and apply appropriate payment types as client needs dictate, including time & materials, fixed priced, and unit priced. Participate in client contract negotiation, including group negotiation calls and direct client communication. Periodically review approved template agreements and recommend standardized changes as new needs are identified or issues are discovered. Work with Contracts Team and Finance to build appropriate inflation and exchange rate protection into Firm contracts and to include payment schedules which enable Firm to remain ‘cash neutral’. Provide back up to Senior Contracts Manager and other Contracts staff as required. Attend the daily teleconferences as needed and regular contracts team meetings. Attend in house ongoing training whenever possible. Update Customer relationship tool to reflect contract activity. Typically reports to Director, Contracts are required. Liaise extensively with Contracts Team, Proposals, Business Development and Operations are required. Communicate with external clients as needed during the contracts negotiation process are required. 2-4 years’ experience with pricing and contracts are required. 2-4 years’ experience within the CRO/Pharmaceutical industry with an understanding of clinical trial processes are required. Strong knowledge of Excel-based bid models for management of clinical trials are required. Advanced Excel skills are required. Good numerical skills are required. Strong written and verbal communication skills are required. Strong time management skills and attention to detail are required. Paralegal certification preferred or equivalent contract review experience are required. Technical writing experience a plus. Experience working with cross-functional teams are required.

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