Legal Services Assistant

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Legal Services Assistant
The candidate will manage all aspects of administrative practice, including legal and non-legal processes. Prepare and draft correspondence, memos, and legal documents according to legal staff and firm requirements using word processing and document management systems. Manage the preparation and coordination of complex document preparation, including estate planning documents; ensure all attachments, exhibits and enclosures are intact. Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required. Organize and maintain files, both electronic and physical, within the guidelines set by the firm. Create, maintain, and retrieve electronic and paper client files and indexes as needed. Maintain files, both electronic and physical, within the guidelines set by the firm. Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed. Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments. Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups. Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling. Maintain positive relations with internal clients and co-workers and contribute to the self-directed team structure to assist with overflow and specialized tasks within guidelines set by the firm. Proactively assist and provide teamwork to other Legal Services Assistants when needed and when workload allows. High School diploma degree is required. Should preferably have 3+ years of experience as a business legal assistant. Experience with e-filing in state and federal courts is preferred.

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