Legal Administrative Assistant

Profile

Legal Administrative Assistant

The candidate participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings. Maintains calendars for assignments, schedules meetings and appointments; arranges for conference rooms and ensures conference rooms are appropriately stocked with beverages and supplies; escorts clients and visitors from the reception area to the appropriate conference room; makes travel arrangements as needed. Opens and distributes mail to assignments. Creates and edits correspondence, memoranda, pleadings, etc. Transcribes dictation. Responsible for copying, faxing and scanning documents in the appropriate format. Prepares documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier). Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities. Processes paperwork to open new client files; creates files in the firm’s record management system; maintains current files and organizes files before processing for off-site storage. Enters daily timekeeping for assignments. Edits monthly billing memoranda and creates transmittal letters. Prepares expense reports for assignments. Maintains current address/telephone listing of clients for each assignment, ensuring they are properly entered into the firm’s client relationship management system. May be responsible for preparing mailing lists/labels for firm-sponsored seminars/events. Maintains current log of client/matter numbers for each assignment. Orders supply weekly and maintain sufficient stock. Takes advantage of all training opportunities to keep current with the firm’s software and procedures in order to maintain a high standard of efficiency. Provides assistance to other legal administrative assistants as time permits. Performs such other duties as assigned, maintaining team effort to provide the best possible assistance to assignments and clients. Opportunity to handle some paralegal/client billable duties if interested.

Company info

Porter Wright Morris & Arthur LLP
David Zimmerman
41 South High Street Suites 2800-3200
Columbus
Ohio
United States 43215
Phone : 614-227-1907
Website : http://www.porterwright.com