Office Assistant

Profile

Office Assistant

The candidate performs all functions related to receiving calls, clients, vendors, and deliveries and directs them to appropriate individuals within the firm according to established policies and procedures. Assists with administrative projects including dealing with prebills, invoices and scanning mail, as needed. Point of contact for clients and visitors, in person and via-phone. Schedules and maintains use of conference rooms, noting special equipment or refreshment requirements. Liaison with management, submitting and monitoring maintenance requests. Coordinates with parking personnel on new employees. Validates parking as appropriate for clients and visitors. Organizes office events, including holiday parties, birthday celebrations, and trainings. Performs clerical duties including typing, copying, scanning, electronic file maintenance, time entry and expense reports. Orders condolence and celebratory flowers and meals as requested. Receives, records, and distributes mail and packages; processes outgoing mail and packages. Operates and maintains office equipment including copiers, printers, phone and voicemail systems. Coordinates with IT and vendors for repairs and maintenance. Remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. Associate’s or better degree is preferred.

Additional Information

Requisition Number: OFFIC002035

Company info

Hall Booth Smith, P.C.
111 Coleman Boulevard Suite 301
Mount Pleasant
South Carolina
United States 29464
Phone : 843-720-3460
Fax : 843-720-3458
Website : http://www.hallboothsmith.com/