GENERAL SUMMARY: The Director, Student Receivables and Payroll, is responsible for daily administration of the law school accounts receivable, cashiering and payroll. This includes the customer service areas as well as the back-office functions related to cashiering, student billing, third-party billing, financial aid disbursement, student refunds, collections, and payroll. The Director, Student Receivables and Payroll, is also responsible for maintaining compliance with U.S. GAAP and federal/state regulations, including those of the Department of Education, the IRS, and the California Employment Development Department. The Director, Student Receivables and Payroll, is responsible for maintaining high standards of professionalism, efficiency, personal communication and discretion in the Bursar’s Office and acts as liaison among the law school’s offices, departments and vendors.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Represents the Bursar’s Office at meetings, and on committees within the institution and at outside events. Act as a liaison to departments in the law school. Coordinate with offices on campus for cashiering and other student account-related services. Maintain close communication with the Financial Aid Office, Admissions Office, and Registrar.
Assists with the development and documentation of policies and procedures to ensure compliance with laws and regulations.
Maintains effective policies and procedures to assure the accountability and security of all cash transactions and student financial records.
Ensures that the school is complying with PCI security standards, policies and procedures related to cashiering, acceptance of credit cards, record retention, and area security to safeguard funds collected.
Prepares and maintains all tuition and fees invoicing tables, assessment rules and billing modules in the student financial system for the calculation of student charges as mandated by, and in accordance with, regulations and the school’s policies.
In conjunction with the Financial Aid Office, assures all disbursements of federal funds are in compliance with US Department of Education regulations. Maintains procedures for efficient processing of student refunds and to assure continuing compliance with federal regulations.
Responsible for student delinquent accounts collection. Manages all student related third-party invoicing related to the collection processes.
Responsible for various reconciliations including the accounts receivable sub-ledger to the general ledger
Assists with the preparation of financial reports pertaining to tuition and fees. This includes deferred revenue activity, tuition discounting, preparing a report of aged accounts receivable for write-off consideration and recording bad debt expenses to ensure accurate reporting.
Processes bi-weekly payroll in a timely and accurate manor including salaries, benefits, garnishments, taxes and other deductions.
Ensures accurate and timely processing of payroll updates including new hires, termination, and changes to pay rates.
Reconciles payroll processed to the general ledger, resolving any discrepancies
In conjunction with HR, implements payroll procedures and policies and collaborates on cross-functional projects.
Maintains and ensures the confidentiality of payroll records and employee files.
Provides excellent customer service.
Assists in the annual financial audit related the student receivables and payroll.
KNOWLEDGE, SKILLS & ABILITIES:
Required: A Bachelor’s Degree, preferably in Finance/Accounting; 2+ years of experience; Advanced computer skills in Excel, Word, and Adobe.
Preferred: A Master’s degree in Finance, Business or Accounting; Working knowledge of accounting and/or finance programs.
Ability to observe and maintain a high degree of confidentiality and professionalism.
Ability to manage a variety of tasks and meet multiple demands and deadlines in a very dynamic and fast paced environment. Detail orientation is a must.
Ability to read and accurately interpret documents, reports and instructions, such as procedural manuals and government regulations, which may be furnished in written, oral, diagram, or schedule form.
Ability to organize and prioritize workload. Self-starter who takes initiative and is capable of completing projects and tasks on their own or as part of a team.
Ability to communicate effectively through both oral and written means.
Patience and the ability to work well with a variety of personalities
PHYSICAL REQUIREMENTS:
Must be able to sit or stand for long periods of time while working at a computer and/or writing.
Must be able to communicate well with students, staff, faculty, and others.
Must be able to handle a high level of stress in a useful, constructive manner.
Must be able to lift/carry up to 25 pounds.
Must be able to perform the essential functions of the job with or without accommodation.
WORK SCHEDULE:
40 hours per week, Monday through Friday, nights and weekends if needed.
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