Bids And Contracts Coordinator

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Bids and Contracts Coordinator

The candidate will be primarily responsible for a) physical preparation of request for proposal responses according to requirements and team standards; b) completion of standard vendor registrations and catalog bids; c) upkeep of document retention and team metrics; d) contracts management is also desired. Essential Job Functions: RFP, Listing, and District/State Adoption Bid / Proposal Support. Assemble hard copy proposals (create covers, tabs, binders, forms, and insert proposal documents) under the direction of the Proposal Development Manager and/or Associate. Ensure aesthetic quality and attention to detail. Order replacement supplies for proposals. Ensure all agency physical proposal requirements have been addressed. Ship, track, record, and retain proof of delivery. Obtain approval signatures from authorized company signatories. Facilitate contract renewals when necessary. Read through initial bid terms and conditions for flagging issues and/or considerations. Completing proposal forms for the Proposal Manager and/or Associate. Under the direction of Proposal Managers and/or Proposal Associates, complete state and district adoption bid forms, sample submissions, and approval signatures. Completion of General Company Vendor Registration Forms and Catalog Bids. Using a reference guide and previous forms, complete vendor registrations that request general company information for all business units. Call attention to standard company operating procedures for selling and ordering and their deviations from bid terms and conditions. Develop and maintain standard operating procedure for catalog bid submissions. Ship, track, record, and retain proof of delivery. Facilitate contract renewals when necessary. Retain and record team contracts, per protocol. Reporting and tracking may be required. Daily administrative Functions (shipping prep, data entry, office supply orders, sample orders, sample prep, RFP preparation/binder assembly, copies, faxes, labels, tabs, mail, box assemblies, check requests, report maintenance, file systems, maintenance of team equipment [copiers, faxes, etc.], etc.). Sample Preparation, Ordering, and Shipping. Ordering samples from Customer Service. Charging samples to the proper business unit. A Bachelor’s degree or higher is desired. Strong writing ability and editing experience is preferred. Should preferably have Contracts Management Certification or Paralegal Certification (or willingness to obtain one).

Company info

Cambium Learning
313 Speen Street
Natick
Massachusetts
United States 01760
Website : http://www.cambiumlearningtechnologies.com