Judicial Specialist II

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Judicial Specialist II
Duties: Responsible for using the case management system to open, docket, and close cases based on judgment details. Provides customer service information with to a high volume of pro se litigants by providing general procedural information without giving legal advice. Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgment details. Assesses, receipts, records, and reconciles monies and prepares bank deposits; follows cash handling procedures. Processes, maintain and distributes documents, files and case materials. Uses electronic filing to review incoming filings for format, signatures, event code, and filing fees. Processes and expedites orders of protection. Accurately disburses bond payments. Prepares and maintains bond reports. Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs. Prepares, proofreads, edits and mails out documents such as notices and final orders. Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions. Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system. Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies. Orders, reviews, sorts, and organizes jury summons. Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials. Organizes case files for microfilming, archiving, and destruction. Prepares exhibits and hard copy case files. Researches automated, hard-copy and microfiche files for case status data. Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts. Ensures the office, courtrooms, and equipment are operational. Ensures judicial calendars and schedules are maintained. Serves as a court monitor. Other duties as assigned.

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