Office Manager

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Office Manager

Duties: Work closely with the Firm’s Finance leaders, as well as the Office Managing Attorney, to assist with the financial planning and management for the office, including but not limited to maintaining the local office’s planning, assisting in the implementation of the annual budget for the office, tracking client charges, assisting with client billing and collections, accounts payable/receivable, and implementing procedures to recover additional costs for the office, all as specifically requested and/or directed by Finance and/or the Office Managing Attorney. Perform, or coordinate the performance of, various administrative tasks and to provide, or facilitate the provision of, administrative support to all attorneys and other timekeepers in the office in the event staff is absent or unavailable. Completion of special projects, payment of various dues, CLEs, travel assistance, secretarial duties, receptionist duties, paralegal duties, and administrative duties. Assist the attorneys by developing automation to ensure the delivery of efficient legal services. Duty to communicate with and support the local Office Managing Attorney and Practice Group Leaders as requested and/or directed. Assisting the Office Managing Attorney with the overall management of the office’s physical facilities and all related functions including, but not limited to, communications with their particular office’s landlord, serving as representative liaison with building management if requested or directed to do so by the Office Managing Attorney, office space planning, renovation/tenant improvements of office space when necessary, office furniture/equipment, and supporting compliance with the Firm’s workspace guidelines.

Human resources management and will provide administrative direction and leadership for paralegals, secretaries, receptionist(s), and other non-exempt staff in accordance with the Firm’s policies and applicable laws, and as specifically requested or directed by the Office Managing Attorney and/or Human Resources. Manage and coordinate the human resources functions for the administrative support staff and all attorneys. These functions should be performed in close consultation and coordination with the Office Managing Attorney and the Vice President of Human Resources. Identify staff support issues in connection with attorney needs, such as interviewing and screening applicants, new hire orientation, onboarding, monitoring and evaluating staff performance, recommending salary increases and bonuses for staff, coordinating PTO utilization, backup schedules for staff, conducting personnel meetings, assisting with creation and implementation of policies specific to the office, maintaining attorney coverage instructions, monitoring office morale, suggesting possible actions to improve as needed, evaluating complaints and promoting resolutions of the same in the best interests of the Firm as a whole and counseling staff as necessary. Assist the attorneys and the Marketing and Business Development team with marketing the Firm’s legal services, client development activities, and external community services. Collaborate with the Marketing and Business Development team when the Firm sponsors activities, social functions, and continuing education programs in the applicable office. Assist with, or coordinate assistance for, local duties, including working at various events. Provide integration and coordination of the administrative functions/operations among and between the various offices and departments of the Firm in the office for which they are responsible. Coordinate, schedule, and attend various attorney and staff meetings as requested. Be active and participate in various Firm committees as requested, supervise and maintain conference room schedules, oversee the maintenance of attorney offices and general areas, approve office purchases subject to the approval of the Office Managing Attorney and Finance, coordinate backup coverage for the receptionist, coordinate and perform office moves, plan and organize all office parties and special events, and perform or coordinate all other operational functions as requested by the Office Managing Attorney and Human Resources. Coordinate and set up various types of meetings such as teleconferences, video conferencing, assisting computer troubleshooting, assisting with server issues, assisting phone issues, setting up new equipment, moving of equipment, replacement of out-of-warranty equipment subject to the approval of the Director of Information Technology and Finance, keeping an accurate inventory of all backup equipment and assisting attorneys and staff with Help Desk requests. Assisting with the internal maintenance of the Firm’s files. Assist in the preparation of files to be closed. Assists with organizing and transferring files to clients and attorneys upon their joining or departing from the Firm. Remain updated on all of the Firm’s programs, practice group procedures, and training materials to assist with the orientation of new hires as well as monitoring the progress of training and development. Recommend, assist and monitor progress of additional training for employees. Maintain an individualized professional development plan which includes short term and long term goals related to further development of the Office Manager’s leadership, human resources management, and law firm operations.

Additional Information

Job ID: 2088

Company info

Armstrong Teasdale LLP
Kate Kerr
7700 Forsyth Boulevard Suite 1800
Saint Louis
Missouri
United States 63102
Phone : 314-621-5070
Fax : 314-621-5065
Website : http://www.armstrongteasdale.com