Practice Support Team Specialist mass Tort/white Collar Legal Assistant

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Practice Support Team Specialist (Mass Tort/White Collar Legal Assistant)
Duties: Coordinates all workflow for assigned attorneys, delegating specific task to other teams, including follow up and quality control. Types, transcribes, revises, and proofreads legal documents accurately, prioritizes assignments, and meets specific deadlines on projects. Assists in coordinating timekeeper calendars, and meeting arrangements. Makes travel arrangements and prepares itineraries. Coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets. Prepares and processes new matter forms, requests conflict checks, and opens new files. Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits, and enclosures are included. Coordinates activities with the Workplace Services or Administrative Resource Team as needed. Maintains attorney contacts, tracks requirements and activity related to CLE and memberships. Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness. Effectively uses team software to log and manage workflow. E-filing, calendar coordination, document edits, etc. Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters. Copes successfully with demands from timekeepers, remaining calm under pressure. Conducts all business in a confidential manner.

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