Practice Support Team Specialist private Wealth Legal Assistant

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Practice Support Team Specialist (Private Wealth Legal Assistant)

The candidate works in a Practice Support Team of Specialists, sharing overflow responsibility and support with all timekeepers assigned to the team. Communicates effectively, courteously, and professionally with clients, visitors, staff, and timekeepers. Demonstrates executive-level attention to detail, good grammar, spelling, and proofreading, as well as strong technical and organizational skills. Essential job duties include: Coordinating all workflow for assigned attorneys and delegating the specific tasks to other teams, including follow-up and quality control. Prepares documents: Types, transcribes, revises, and proofreads legal documents accurately, prioritizes assignments, and meets specific deadlines on projects. Coordinates schedules: Assists in coordinating timekeeper calendars, and meeting arrangements. Makes travel arrangements and prepares itineraries. Coordinates accounting administrative functions: Coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking, and monitoring of matter budgets. Processes new client/matter intake: Prepares and processes new matter forms, requests conflict checks and opens new files. Processes mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits, and enclosures are included. Coordinates activities with the Workplace Services or Administrative Resource Team as needed. Provides general administrative support: Maintains attorney contacts, tracks requirements, and activities related to CLE and memberships. Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness. Effectively uses team software to log and manage workflow. Shows proficiency in Private Wealth law, supporting our Private Wealth practice group: e-filing, calendar coordination, document edits, and pleadings. Operates office equipment including PCs, printers, phones, copiers, facsimiles, and typewriters. Copes successfully with demands from timekeepers, remaining calm under pressure. Conducts all business in a confidential manner. Other duties as assigned. Should have the ability to deliver superior service to all internal and external customers and communicate effectively; ability to interact in a professional and courteous manner with clients and employees at all times; professional appearance required; ability to successfully perform position requirements with excellent organizational, time-management and prioritization skills required; ability to work collaboratively within a team; ability and willingness to adapt to changing business demands; ability to produce acceptable amount of work efficiently and accurately; ability to produce a quality final work product. A high level of professional integrity is required; along with the ability to maintain confidentiality and build trust. High School Diploma or GED required; 2-year degree preferred. 3-5 years of legal experience with a heavy focus on Private Wealth is required. Should have a Minimum typing speed of 60 wpm; proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel. Previous transcription experience preferred. Should have strong communication skills; strong grammar, spelling & proofreading skills.

Additional Information

Requisition Number: PRACT001914. Send a cover letter and resume when applying.

Company info

Husch Blackwell LLP
2415 E. Camelback Road Suite 500
Phoenix
Arizona
United States 85016
Website : http://www.huschblackwell.com