Office Services Coordinator admin Assistant

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Office Services Coordinator (Admin Assistant)
The candidate will case manage data entry and continued maintenance of data integrity. File and maintain physical files and supporting documentation. Create, edit, print, and distribute materials. Open or close records/cases; maintain any and all records as requested by supervisor. General administrative duties as needed (i.e. faxing, copying, typing, etc.). Schedule internal and client meetings, maintain calendars, coordinate team meetings, and schedule conference calls. Meet assigned deadlines and communicate case progress/status/issues to supervisor. Follow up with a client for outstanding documentation. Maintain client contact information. Update and manage status reports. Build knowledge of Firm and client processes. Learn procedural and processing requirements for various types of non-immigrant and immigrant visa petitions and applications (i.e. drafting and assembling non-immigrant and immigrant petitions and applications). Routine case monitoring (i.e. USCIS, DOL, NVC, etc.). Make travel arrangements and process travel and other business expenses. Create electronic and physical client files. Create invoices and track client payments. Update client information in the database. Organize, maintain and file legal documents. Organize, sort, and distribute mail. Undertake independent projects. Monitor status of cases, track expiration dates and run reports. Compose routine correspondence to clients. Provide additional administrative support to the department.

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