Assistant Office Administrator

Profile

Assistant Office Administrator

The candidate will anticipate and respond to employee relations issues, including policy distribution and interpretation, counseling, and disciplinary issues. Advise, counsel and demonstrate leadership skills with staffing issues. Advise managers on HR issues such as counseling employees. Ensure firm policies are followed and employee relations issues are addressed in a timely and appropriate manner. Screen, test, interview and make hiring recommendations for Los Angeles non-attorney staff positions .Oversee onboarding and new hire orientation of staff and attorneys, including initial orientation, training and evaluation. Conduct 90-day and annual reviews for Los Angeles secretaries and clerks. Coordinate performance evaluation process for department staff, admin support, paralegals and practice specialists. In conjunction with the Office Administrator, make recommendations for staff salary increases and bonuses. Identify needs and coordinate ongoing training for secretaries, paralegals, clerks, and department staff. Work closely with secretarial coordinator and oversee daily staffing needs. Supervise Secretarial staff, make reassignments, as necessary, based on needs, skills, workloads, personalities, integration of trainee level support. Conduct staff exit interviews. Promote the client-service orientation of the office by assuring appropriate client service procedures are utilized by staff and recommending to the Office Administrator any changes in work procedures or other client service matters affecting the office. Review and regularly update the designated intranet page for the office. Cover for the Office Administrator during absences. Perform daily office walk through, assessing any office needs and informing the needs to Office Administrator. Plan and participate in office activities, and other events and projects within the Los Angeles office. Communicate effectively and professionally with clients and all Firm personnel and follow up in a timely manner. Contribute to the overall success of the Firm by performing other duties as assigned by the OA. Supervise Secretarial staff, and make reassignments, as necessary, based on needs, skills, workloads, personalities, and integration of trainee level support. Bachelor's Degree preferred in Human Resource Management or related field is required. Should have 3+ years previous experience working in a HR position. Law firm experience is preferred. Should preferably have 3+ years of supervisory responsibility. Completion of college courses is required. CLM or SHRM CP and/or SCP is preferred.

Additional Information

Requisition ID: 2022-2905

Company info

Sheppard Mullin
333 South Hope Street Forty-Third Floor
Los Angeles
California
United States 90071
Website : https://www.sheppardmullin.com/