Purchasing Coordinator

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Purchasing Coordinator
The candidate will review requisitions and creating purchase orders as properly executed with accurate account descriptions (G/L, budget department code, project code), in accordance with Firm policies. Accurate and timely preparation and management of purchase orders, as well as working with vendors to monitor the status of orders and coordinating the resolution of order issues, until orders are successfully fulfilled. Verify proper approvals are documented as required by the Firm’s Purchasing Policy. Confirm vendors are validated and active in the Firm’s Accounting System. Generate purchase orders from approved requisitions for management’s review and approval. Send approved purchase orders to vendors and provide notifications to the appropriate office receivers. Work closely and collaborate with external vendor customer service and sales representatives as necessary to properly fulfill purchase orders. Work closely and collaborate with other internal Finance teams to process vendor invoices for payment and/or to resolve invoice matching issues. Provide support to Purchasing Coordinators in other offices as necessary. Research and coordinate appropriate steps with internal requestors and vendors to resolve received order discrepancies. Other duties as assigned. Bachelor’s degree in Accounting/Business and/or Purchasing Certification is desired. Should have 3+ years of previous purchasing experience, working with teams and developing relationships with vendors and staff. Individuals with purchasing certification are preferred.

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