Administrative Assistant

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Administrative Assistant
The candidate will assist Office Administrator with local marketing efforts which includes the following: enter and maintain contacts in database, maintain registration and attendance lists for events, prepare name badges for events, create PowerPoint presentations, maintain inventory of marketing supplies, assist with planning, set-up, and various other responsibilities related to firm functions held within the local office and offsite locations. May require duties before/after normal business hours and limited travel. Miscellaneous: Compile recruiting packets for distribution; request Building ID Badges and enter into security system; sort, mail, and file client invoices; create file labels; distribute packages that arrive, restock office supplies, maintain kitchen, answer incoming calls, greet clients and vendors, maintain conference room calendars, schedule and prepare visiting attorney offices, sort and distribute incoming mail, coordinate mail pick-up at end of day, order food for meetings, set-up food and clean conference rooms after meetings, coordinate messenger services as needed, maintain conference rooms and lobby area, and enter building maintenance requests. Must be proficient in all Microsoft applications, including but not limited to Word, Excel, PowerPoint, Outlook, and Document Management System. Able to operate multi-line phone, calculator, cell phone, copier, fax, scanner. Excellent communication skills, written and verbal Ability to read, respond timely/accurately to and organize a high volume of emails, Ability to work on multiple tasks, Good organizational skills including filing and calendaring, Time management skills and ability to work independently as well as with a team.

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