Executive Support Team Assistant

Profile

Executive Support Team Assistant

The candidate will coordinates and disseminates confidential information with discretion. Will effectively interfaces with executive leadership and internal and external customers at all levels. Effectively interfaces and coordinates duties and projects with Executive Project Managers. Responsible for the coordination of travel, including airline reservations/online check-ins, hotel accommodations,, dining accommodations, car service etc. Under the direction of Executive Project Managers, coordinates purchasing, expense and/or workflow invoice procedures in Chrome River; works closely with Accounting department to ensure accurate and timely submittals and record-keeping. Processes monthly corporate credit card statements for EST managers. Responsible for scheduling and coordinating meetings including, but not limited to, Outlook and EMS; arranges complex, multi-location meetings which requires coordination with the audio-visual team and video-conference and web-based applications. Assists with creating, editing, proofreading, maintaining and/or revising documents as needed, including but not limited to Excel, Word, Adobe and PowerPoint. Screens and answers incoming internal and external questions/calls in lieu of sending them to EST managers. Supports special projects as directed. Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness. Works collaboratively within the team and adapts to ever-changing business demands and priorities and embraces new requests as learning opportunities. Considers different points of view and collaborates to form action plans for completing projects. Copes successfully with office demands, remaining calm under pressure. Operate office equipment including PCs, printers, phones, copiers, facsimiles and typewriters. Other duties as assigned. High School Diploma or GED required; 2-year degree preferred. 3-5 years’ relevant experience required, preferably in a professional services environment. Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint and Excel required.

Additional Information

Requisition Number: EXECU001648

Company info

Husch Blackwell LLP
4240 Building 4240 Duncan Avenue, Suite 155
Saint Louis
Missouri
United States 63110
Website : http://www.huschblackwell.com