Legal Administrator/executive Assistant

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Legal Administrator/Executive Assistant
The candidate will contact clients on a regular basis within guidelines set by the firm for treating and non-treating clients. Enter initial intake info into case management software. Initial Claim Investigation/Setup. Maintain data entry current on all tabs in case management software. Regular file review discussions/meetings held with attorney to ensure case plan is within firm standards. Draft of settlement demands as requested by attorney. Entry of client’s medical providers in case management software; medical treatment and procedures. Manage Medical records/bills requests. Ensure that medical records are reviewed. Enter all client meetings, depositions, court appearances, trials, and mediations. Enter all deadlines are maintained on daily basis. Review weekly prescription report to ensure petitions are filed on a timely basis within the firm’s guidelines. Draft petitions within firm guidelines for attorney review and filing. Draft initial discovery to defendants within firm guidelines for service with initial petition; draft supplemental discovery to defendants as directed by Attorney; draft discovery responses with input of client and direction of Attorney for review and filing. Ensure outstanding balances of all medical providers, lienholders, referral counsel and prior counsel are confirmed. Draft Settlement Disbursal for review by Attorney and submission to accounting. Assist in the oversight of procedures and processes for litigation teams. Manage calendar. Assist in the daily duties of office management. A High school diploma or equivalent is needed. Should be proficient in Microsoft Office. Should demonstrated customer/client focus, detail-oriented and proactive team player mentality with excellent communication skills. Should demonstrated ability to work under pressure and meet deadlines. Should demonstrated ability to understand and interpret legal documents.

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