Front Of House Floater

Profile

Front Of House Floater

Responsibilities: Schedule appointments and events including car services. Greet and assist onsite guests with a positive, helpful attitude, providing them with a professional welcome, going above and beyond on their service approach. Handling calls, screening and directing calls to the appropriate persons. Proactive management of emails, using initiative to route emails to the appropriate individuals for swift response and action, ensuring that tasks are followed up. Organize and maintain emails and documents. Data entry, booking working spaces and keeping spreadsheets of health questionnaires related to Covid-19. Schedule meeting rooms, insuring that each conference room has the necessary supplies, beverages, video conferencing, etc. prior to the client meeting

Client meetings assistance such as copying/scanning/faxing, client interaction and team support. Set up visitor offices as well as assist with their requests such as booking restaurants, cars, etc. Office financial management, including planning, budgeting, accounts receivable and other financial functions, in coordination with the Firm Finance Department. Monitoring of floor environment of the office (i.e. file allocation, maintenance/condition of desks and work areas, etc.). Coordination of office activities and operations in compliance with firm policies and in such a way as to promote a positive work environment. Assist with onboarding new hires (e.g, ensure IT set up and otherwise prepare office space for new hires). Coordination with office-related vendors. Coordinate internal and external events. Supervise cleaning crew and cleanliness of office space; and invoice processing. Assist in booking virtual or in office Webex, Remo and Zoom meetings for internal and external clients. Perform tests in advance of scheduled meetings. Provide technical support for teleconferences and webinars.

Company info

Allen & Overy LLP
595 Market Street
San Francisco
California
United States 94105
Phone : 415-796-4160
Website : http://www.allenovery.com