Assistant Office Administrator

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Assistant Office Administrator

The candidate will provide support and timely providing all pertinent information to the Office Administrator to assist in the management of all staff. Arrange secretarial and para professional coverage and notary service. Each morning, assign Secretarial coverage and communicate with Attorneys regarding their coverage in absence of primary secretary. Advise, counsel and demonstrate leadership skills with staffing issues. Assist Office Administrator with hiring, onboarding, counseling/disciplining and termination of support staff. Promote the client-service orientation of the office by assuring that appropriate client service procedures are utilized by staff and recommending to the Office Administrator any changes in work procedures or other client service matters affecting the San Francisco Office. Reduce the potential for injury to workers or damage to office equipment by complying with written safety and evacuation procedures. Serves as a member of First Response Team and train others on the same. Serve as alternate managerial backup for the SF Giants tickets and suite. Manage invitations for firm events (skating party, holiday party, and others). Review and regularly update the designated intranet page for the office. Review and approve timesheets weekly and Requests for Scheduled Absences. Cover for the Office Administrator during absences. Communicate effectively and professionally with clients and all Firm personnel and follow up in a timely manner. Provide excellent client service to everyone. Ensure that notifications are submitted to building Security of visitors or guests. Coordinate office repairs and work orders with building management and/or vendors. Perform daily office walk-thus, assessing any office needs and informing the needs to Office Administrator. Supervise interoffice moves, including moves to/from external locations. Contribute to the overall success of the Firm by performing other duties as assigned by the OA. Supervise Secretarial staff, make reassignments, as necessary, based on needs, skills, workloads, personalities, integration of trainee level support. Bachelor's Degree preferred in Human Resource Management or related field is preferred. Should have 3+ years of previous experience working in an HR position. Law firm experience is preferred. Should preferably have 3+ years supervisory responsibility. Completion of college courses is required. CLM or SHRM-CP and/or SCP is preferred.

Additional Information

Requisition ID: 2022-2852

Company info

Sheppard Mullin
Seventeenth Floor Four Embarcadero Center
San Francisco
California
United States 94111
Website : https://www.sheppardmullin.com/