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Job Details

Coordinator - ULH Job Id: 44801

Company name
University of Louisville

Louisville, KY, United States

Employment Type


Posted on
Nov 22, 2022

Valid Through
Mar 07, 2023


Job ID: 44801

Location: undefined

Minimum Qualifications

Master's degree in related field and two years of experience or equivalent combination of education and proven work experience as an executive coordinator in a high-profile office setting. Grade EX.  Salary is commensurate with experience.

Preferred Qualifications

The ideal candidate will have 3-5 years of recent high-level executive coordinator experience and a passion for improving community health, health outcomes, and health equity, and advancing academic medical care for our region. They will demonstrate: 

  • Collaboration & Teamwork: works cooperatively and collaboratively with others toward the accomplishment of shared goals.
  • Valuing Diversity: recognizing and embracing the unique talents and contributions of others.
  • Service Orientation: desire to serve and focus one's efforts on discovering and meeting the needs of internal and external customers.
  • Achieves Results: reflects a drive to achieve and outperform. Continuously looking for improvements. Accepts responsibility for actions and results.
  • Organizational Alignment: ability to align people, processes, and organizational structure with UofL Health's strategic direction.
  • Developing Others: views people, their knowledge and capabilities as assets and provides opportunities that allow employees to continuously learn and develop.
  • Communication: practices attentive and active listening and can restate opinions of others; communicates messages in a way that has the desired effect
  • Integrity: conducts business with honesty and professional ethics. Seeks to achieve results in the best interest of the organization. Models and reinforces ethical behavior in self and others.
Position Description

The Coordinator for the UofL Health Philanthropy Program will serve as the office manager and assist to manage operations of both the fundraising efforts for UofL Health and the UofL Health Foundation. They will serve a team of fundraisers and related staff, as well as members of the board of the UofL health Foundation. They will work with minimal supervision and are responsible for planning, researching, problem solving and performing special projects as assigned. They must be able to function independently, organize, prioritize, work well under pressure, and deal effectively with all levels within and outside of the organization.

Duties and Responsibilities

  • Serve as a liaison between the UofL Health Finance office, University Advancement, and the UofL Foundation to help maintain budgets, payments, contracts, and ensure the quick distribution of donor funds.
  • Manage and organize calendars, establish appointment priorities, schedule meetings, make travel and related arrangements, and ensure that material for meetings is prepared and available. This will include helping to maintain a departmental calendar of events, grants, and reporting deadlines. Commitments made will be noted and ensure follow-up and/or implementation.
  • Coordinate special projects, events, and related requests for the VP of UofL Health Philanthropy and in conjunction with other offices as needed.
  • Manage 9 hospital board reports and oversee the development of UofL Health donor reports.
  • Assemble data and materials for the VP's use, so VP is fully informed, and all deadlines are met.
  • When needed, prepare power point presentations, gather research from a variety of sources, follow up with members of UofL Health and the University to complete data for the Assoc. VP. Ensure the accuracy and timeliness of data used.
  • Assist with development and fundraising activities for UofL Health and its entities, interact with donors and donor prospects and their agents or representatives, staff, volunteers, and community leaders. 
  • Serve as a resource for solving problems, answering questions, resolving complaints and concerns, and giving direction regarding policies and procedures. Follow up where appropriate to ensure resolution. Anticipates potential problems or conflicts and takes appropriate action. Uses judgment and initiative to determine the approach or action to take in non-routine situations
  • Coordinate, interpret, and adapt guidelines including unwritten policies, precedents, and practices which are not always completely applicable to changing situations.
  • Receive and screen telephone calls, visitors, and mail.
  • Compose routine correspondence and internal/external communication for VP's approval/signature.
  • Maintain supplies and equipment. Responsible for general clerical support functions and may include supervision of other executive assistants.
  • Maintain departmental records. Maintain confidentiality of information in the department according to established procedures.
  • Demonstrate a commitment to a high level of professional and ethical standards in his/her daily activities, consistent with the Code of Conduct.
  • Performs other duties as assigned.

Some weekend and evening work will be required, especially around support for community and hospital events, to help support events where needed.

Please include a cover letter along with your resume in ONE attachment.

University Advancement encourages candidates to apply who have demonstrated capacity to create inclusive work environments, will work effectively on increasingly diverse teams, and will serve the increasingly diverse students we admit and want to attract.

Benefits - The University of Louisville has an exceptional benefits package; to learn more about our benefits please visit>here

COVID-19 - Learn about the university's COVID-19 protocol's and expectations>here

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at or 502.852.6258.

How To Apply -Staff Positions

To apply for this position, follow the Online App. Form link below and then click on the Apply Now. You must answer all required fields and submit your application by clicking the Submit button.  Detailed instructions are available at in the My Career Tools section.  Vacancies are routinely removed from the jobs portal around 7:00PM each Monday.


Only ONE attachment can be uploaded per application. If you wish to include a cover letter or other documents, please combine them as one document with your resume/cv, save the document with a simple short title that contains only letters, spaces, or numbers, and then upload. 

If you require assistance or accommodation with our online application process, please contact us by email at or by phone 502-852-6258.


Company info

University of Louisville
VP Advancement
Website :

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